Privacy policy

Privacy Policy

Privacy Policy for IP CAMP (Organized by LES Turkey)

Effective Date: 16.07.25

At LES Turkey, we are committed to safeguarding the personal data of all individuals participating in our events, including the IP CAMP program. This Privacy Policy explains how we collect, use, share, and protect your personal data in accordance with:

Turkish Personal Data Protection Law No. 6698 (KVKK)
EU General Data Protection Regulation (GDPR)

By registering for or participating in IP CAMP, you agree to the terms of this policy.

1. Who We Are

Licensing Executives Society Turkey (LES Turkey) is a non-profit association promoting best practices in intellectual property management and licensing.

IP CAMP is a specialized training and networking event organized annually by LES Turkey.

For privacy-related inquiries, you may contact:

📧 Contact us here: https://www.les-turkey.org/iletisim

2. What Personal Data We Collect

We may collect and process the following categories of personal data:

Identity & Contact Information: Full name, title, company name, email address, phone number, country.
Participation Details: Registration type (speaker, sponsor, participant), accommodation preferences, dietary needs.
Payment Data: Billing and invoicing details for registration or sponsorship fees.
Visual Content: Photos or videos taken during the event (with prior notice and consent).
Communication History: Emails, feedback forms, or inquiries you send us.

3. Why We Process Your Data

Your data is collected and processed for the following purposes:

To manage event registration, logistics, and communication.
To process payments and issue invoices.
To prepare event materials, such as name badges and attendance lists.
To provide accommodation and dietary arrangements if requested.
To share updates and post-event summaries.
To promote future LES Turkey activities.

4. Legal Grounds for Processing

Under KVKK and GDPR, we rely on the following legal bases:

Your Explicit Consent: for optional activities such as photo sharing or marketing communications.
Contractual Necessity: to organize your participation in IP CAMP.
Legal Obligations: to comply with accounting and legal requirements.
Legitimate Interests: to ensure a smooth and impactful event experience.

5. Data Sharing with Third Parties

We may share limited personal data with trusted third parties directly involved in organizing IP CAMP, including:

Event logistics providers (e.g., Dalyatur travel agency)
Hotel and catering services
Payment processors and invoicing systems
Photographers and videographers (with notice)

All third-party service providers are required to adhere to data protection obligations consistent with KVKK and GDPR.

We do not sell or lease your personal data to any third party.

6. Data Retention

Your data will be stored only for the period necessary to fulfill the purposes stated above, unless a longer retention period is legally required. Standard retention periods:

Participant and sponsor data: up to 5 years
Financial records: in accordance with tax laws
Multimedia content: retained with consent or until consent is withdrawn

7. Your Rights Under KVKK & GDPR

You have the right to:

Access and review your personal data
Request correction or deletion
Withdraw your consent at any time
Object to data processing where applicable
File a complaint with the Turkish Personal Data Protection Authority (KVKK) or a relevant EU Data Protection Authority

To exercise your rights, contact us at here.

8. Data Security Measures

We apply appropriate administrative, technical, and physical safeguards to ensure your personal data is protected from unauthorized access, misuse, loss, or destruction.

9. Policy Updates

This policy may be revised periodically. Updated versions will be published on our official event website or shared directly with registered participants.

10. Contact Us

If you have questions about how your data is collected, used, or protected:

📧 Contact us here: https://www.les-turkey.org/iletisim